Towards a Very Small GLAM entities solution
Language: English

This proposal proposes an activity line for empowering very small GLAM entities with limited resources to preserve and document cultural heritage effectively. It comprises the development an open-source GLAM suite and recommendations on affordable, reliable hardware. The suite includes software such as unRAID OS with ZFS for data preservation, Wikibase and packaged software services. Also a preload of metadata for museology (ontologies and vocabularies) and a technical information collection in the form of linked open data and documents.

The proposal outlines the project's timeline, funding sources, and physical and online community involvement.


  • Very Small GLAM entities user base:
    • heterogeneous cohort of small organizations
    • both formal entities and grassroots collectives or individuals, which exhibit a shared commitment to the preservation and documentation of cultural heritage
    • characterized by their localized scope and resource constraints
    • representing a vital yet underserved segment within the broader cultural heritage sector.
  • developers: LaOficina Producciones Culturales, cultural NGO in Spain
  • funding:


  • activity domain: OpenGLAM / GLAM Wiki
  • opensource GLAM suite
  • practices and recommendations on cheap reliable hardware

The suite


  • unRAID OS, featuring ZFS support
  • Wikibase, with multimedia support and selected extensions
  • and other packaged services.

Wikidata aligned metadata preload:

technical documentation:


Current situation:

  • Small organizations worldwide often express an interest in heritage documentation, occasionally amassing significant materials of high technical quality. However, they commonly lack the technical expertise and suitable ICT tools beyond basic desktop computers, remote disk services, and social networks.
  • Unfortunately, this information remains in isolated silos, poorly disseminated, little known and with poor management of intellectual property rights and is difficult to take advantage of it, for example, academically.

Desired situation:

  • Ideally, these entities could adopt museological tools and practices in the most accessible way possible and with them organize the information collected and that in turn be easy to share on the Internet and accessible for research.

Expected benefits:

  • Fostering inclusivity, accessibility, and growth in the digital humanities commons through breaking down collection barriers, facilitating interdisciplinary access, and expanding global reach for mutual enrichment.


  • reliable affordable hardware, «NAS Killer» concept
  • Openness:
    • opensource software
    • opendata
    • open content
  • prototyping with the creation and operation of LaOficina digital archive
  • iterative partial products, progressively validated in practical pilot experiences


  • WMF funded pilot project: 4 months
  • LaOficina digital archive for cinema: beginning in 2024


  • Casa del Cine, city of Almería, Spain
  • the Very Small GLAM Wiki Wikimedia community

What other themes or topics does your session fit into? Please choose from the list of tags below.

Collaboration, Product development

How does your session relate to the event themes: Collaboration of the Open?*

The proposal positions itself as a promising endeavor to democratize the preservation of heritage on a global scale. Also, it will help to setup new agents contributing cultural heritage digital resources to the Commons.

What is the experience level needed for the audience for your session?*

Everyone can participate in this session

How do you plan to deliver this session?*

Onsite in Katowice